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HR Office Manager

Kforce Finance and Accounting

This is a Contract position in Hawthorne, NY posted April 29, 2021.

RESPONSIBILITIES: Kforce has a client in search of a HR Office Manager in Hawthorne, NY. Duties: Oversee the HR Reception function responsible for: routing incoming calls, replying to general inquiries, announcing visitors, and sorting incoming faxes/fax receipts Identify sources of supplemental staffing via external intern programs, submit paperwork for initiation, coordinate with program representatives, handle site inspections, interview applicants and select candidates; Prepare work assignments, schedule participates, oversee attendance, and deliver evaluations Oversee and control the retention of employee files, ensuring compliance with all relevant laws, regulations, and internal policies; Ensure that files are in correct location and all files are consolidated for rehired staff; Perform audits of employee files and other records; Respond to all request for employee files and documentation in accordance with guidelines established by legal counsel Oversee employment and salary verification process of third-party vendor and supervisor the issuance of loan forgiveness forms, service forms, and other verification as needed Responsible for the central retention of HR Contracts Manage the scheduling of the HR Conference Room Arrange HR Department meetings; prepare and distribute meeting agendas Oversee facility and maintenance needs for the HR department Maintain office equipment and telecommunications system for the HR department; Submit Work Orders and Incident Reports via the HelpDesk; Follow up to ensure resolution Order all office supplies for HR via the Staples system, including personalized business cards for the HR staff Job Requirements: REQUIREMENTS: To be considered for this position, candidates must have experience in a similar role, or they must possess significant knowledge, experience, and abilities to successfully perform the responsibilities listed Relevant education and/or training will be considered a plus Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.