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Business Administrator

Careerbuilder US

This is a Contract position in Macedon, NY posted September 23, 2021.

Performs a full range of administrative support duties, typically in support of a middle-to upper-level manager.

Facilitates work flow through a manager’s office.

Develops reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job’s other work.

Duties: Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution.

Maintains and updates established web sites with the assistance of basic web publishing software applications.

May maintain databases, systems applications or files to ensure accurate and current information is available for use by others.

Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e.

refreshments, etc.).

Gathers and summarizes data from various sources in order to complete reports and special projects.

Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.

Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.

Researches, resolves and responds to inquiries/concerns from internal and/or external customers.

Escalates complex issues for resolution as appropriate.

Gathers or creates and maintains records or data and distributes information as appropriate to department members or internal/external customers.

May perform analysis of data and resolve discrepancies following prescribed procedures.

May organize/maintain records of Supervisor’s or others’ projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor’s office, ensuring follow-up items are addressed.

Creates and maintains sensitive department records; uses data to prepare letters and memoranda for supervisor’s signature.

Job Requirements: Specific Position Requirements: Handling the day-to-day contacting of contractors – scheduling times for them to come in, etc.

Manage blanket PO accounts for manager using Excel.

Filing information and invoice.

Database is already set up so this person will help ensure they are up to date and accurate.

There are 570 pieces of mobile equipment in the maintenance department –this person will make sure the record retention is up to date.

Working often in Sharepoint when entering electronic work orders, so experience with Sharepoint is required.

Excellent communication skills – everyone at Deere comes to them with issues, so they must be comfortable with working and communicating with all levels.

Ability to use various systems.

High school diploma/equivalent is required with 3 years in a similar role is required.

Prefer someone who has worked in manufacturing environment in a similar role.

Proficient with Excel as it is ½ Excel and ½ Sharepoint.

AutoCAD experience would be beneficial as well – being able to navigate in AutoCAD to make basic updates/data entry.

Vinyl printing machine will be used and trained on in the role.