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Administrative Assistant/Receptionist

Berdon LLP

This is a Full-time position in Jericho, NY posted June 10, 2021.

Job Description:        Administrative Assistant/Receptionist

Reports to:                Office Services Supervisor

Location:                   100 Jericho Quadrangle, Suite 342 (3rd Floor), Jericho, NY 11753

Hours:                       8:30am-5:30pm

*Note position is required to report to the office. This is not a remote position

  

Berdon LLP is seeking a polished and professional individual for the role of Administrative Assistant/Receptionist for their Jericho, Long Island Office. Excellent communication and interpersonal skills are essential as you interact with all levels of the organization. You should be comfortable working independently and adjust smoothly to changing priorities to accomplish the most critical/sensitive tasks on a timely basis. Looking for someone with a wide array of admin knowledge to assist/cover in all admin areas.

           

Your duties will include the following: 

  • Welcome visitors and clients, deliveries, Building personnel, etc. at Main Reception desk
  • Member of firm?s Reception/Switchboard team (daily backup coverage needed)
  • Assist/cover for Supervisor with special projects, liaise with Building re facilities requests, issuing employee keycards, assigning hoteling desks, etc.
  • Assist/cover for the Mailroom Associate, for all Mailroom-related tasks, i.e., mail/FedEx/copy/scan
  • Provide some direct admin assistance to partners, i.e., meetings, time/expense entry, check deposits, letters, scanning, etc.
  • Assist with Hospitality by maintaining the kitchen, conference rooms, and general office space
  • Handle catering/lunch/dinner orders for office and meetings, and assist with Hospitality tasks, i.e., meeting setup/cleanup
  • Type/format letters in Word, handling large scanning projects, etc.
  • Schedule and coordinate meetings via Microsoft Teams, Zoom, etc.
  • Run occasional errands, i.e. Post Office drop-offs, purchase supplies, etc.

 

Minimum Education & Other Requirements: 

  • High school graduate, college a plus 
  • 2-3 years of experience in a business office environment, preferably an accounting firm
  • Excellent Microsoft Office knowledge (Outlook/Word/Excel)
  • Basic knowledge of Mailroom and office equipment
  • Reception experience required
  • Available for occasional overtime, especially during tax busy seasons