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Administrative Assistant

Careerbuilder US

This is a Contract position in Poughkeepsie, NY posted September 23, 2021.

The Administrative Assistant II provides complex administrative and clerical support.

The ideal candidate will have one to two years or more experience in a fast-paced office environment.

The candidate will have an understanding of general office procedures, ability to communicate effectively, solve intermediate level problems, assist with basic research, respond to department inquiries (including communication with external customers), assist with the development and administration of various departmental programs and reports, as well as perform administrative and office support activities for multiple managers and/or department.

Job Duties
– Some Examples of the job duties may include:
• Planning and coordinating meeting arrangements including travel and lodging.

• Calendar management of meetings and details for events and/or meetings for managers and/or for department.

• Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.

• Composing and producing documents, maintaining relevant databases and related records.

• Updating and maintaining departmental websites.

• Researching, analyzing and summarizing data for reports independently.

• Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.

• Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries.

• Communicating effectively, screening and prioritizing incoming calls.

• Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.

• Problem solving routine problems and communications where the response is based on existing procedures;
• Responding to inquiries on departmental policies/ procedures.

May have to research information to resolve problems or issues.

• Typing and proofreading documents produced by others.

• Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases.

• Being exposed to confidential information and handling confidential matters.

Job Requirements: Provide general office administrative services Assist with general office administrative tasks Perform other administrative/clerical duties Perform administrative and office support Accomplishing clerical or administrative duties Maintain files in the administrative office Assist with general administrative duties Preforming routine general administrative duties Performing administrative duties and office support activities Providing administrative support the corporate office Provide office support to other administrative staff Perform other administrative/secretarial duties Assist with other administrative duties Provide administrative support to other administrative assistants and departments Perform all administrative duties for the office Maintaining administrative and clerical files Perform general office support and administrative assistance Perform administrative and office support activities Perform administrative tasks such as mail Performing general clerical and administrative duties